Social & Scientific Systems (SSS) works to improve public health worldwide by providing technical, research, and program management services to government, nonprofit, and commercial clients. The SSS team offers a synergy of expertise in clinical research services, epidemiology and public health studies, health data management and analysis, and program evaluation and policy analysis. Please join our dedicated staff of employee-owners in an environment that values diversity and supports health, well-being, and professional growth.
This position is responsible for coordinating and facilitating activities for scientific, resource, community, and/or leadership/executive committees in support of CRB projects and programs. Tasks include arranging teleconferences, drafting agendas, tracking action items, and drafting summaries and communications. The coordinator may also assist with other project-related activities that do not directly fall under committee support. The coordinator provides administrative and technical support with moderate supervision. Broad priorities are established by the supervisor with regular review.
Communicates effectively and continuously with committee leadership and members to coordinate and facilitate committee business, serving as a point of contact and guiding the committee on responsibilities, actions, and timelines with assistance from the supervisor and/or designee.
Demonstrates good knowledge of internal and external procedures and, with assistance from the supervisor and/or designee, provides guidance to the committee.
Proposes call/meeting agenda items to committee leadership.
Schedules, coordinates, and participates in committee conference calls and face-to-face meetings.
Drafts review/decision letters, conference call and meeting discussion summaries, and memoranda and communications that are timely, technically accurate, and grammatically correct for leadership review with moderate to minimal guidance and editing from the supervisor and/or designee. Distributes approved call and meeting summaries and correspondence as appropriate in a timely manner.
Independently tracks and facilitates completion of action items from calls and meetings and ensures accomplishment.
Coordinates, accurately generates, or creates necessary documents for timely distribution to the committee with input and review by the supervisor and/or designee as needed.
Develops, maintains, quality assures, and distributes standard or ad hoc reports with guidance from the supervisor and/or designee, interacting with internal project staff as necessary to ensure accurate and timely information.
Facilitates committee membership elections if applicable.
Performs information management including organization of electronic files; updates on internal and external project websites for membership rosters, resource documents, and status comments for study proposals (as needed); and maintenance of email distribution lists.
Ensures the supervisor and/or designee is aware of all issues, including the status of action items and communicates with the supervisor and/or designee to identify committee leadership needs for information and materials.
Identifies concerns of internal project staff that may need to be shared with committee leadership in conjunction with and approval by the supervisor and/or designee.
Communicates independently and effectively with internal project staff to coordinate routine committee-related activities but consults with supervisor and/or designee on non-routine items.
Proposes ideas and actively participates in meetings and activities with other group members to improve overall quality of work and work processes.
May assist with independent data safety monitoring board committees in support of CRB projects and programs.
Provides backup and/or supplemental support for other similar committees and tasks as needed.
May support more than one committee.
Performs additional duties as required and assigned.
High school graduate and 4 years of professional experience in a scientific or health-related position required; bachelor’s degree with 2 years’ experience (or non-science degree and 3 years’ experience) preferred.
Strong preference for at least 1 year of experience directly related to clinical research.
Knowledge, Skills and Abilities
Excellent verbal and written communication skills, to include business and technical writing, and a solid command of Standard English grammar and mechanics.
Moderate proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Work well as part of a team and individually under moderate supervision; communicate effectively with fellow staff members and clients; exhibit a high degree of flexibility, organization, and attention to detail; and demonstrate proficiency in meeting deadlines for multiple and different tasks with competing priorities and moderate workload.
SSS is committed to fostering a diverse workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or protected veteran status and will not be discrimated against on the basis of disability.