• Committee Coordinator III

    Location US-MD-Silver Spring
    Job ID
    2018-1780
    Category
    Clinical
    Type
    Regular Full-Time
  • Overview

    Social & Scientific Systems (SSS) works to improve public health worldwide by providing technical, research, and program management services to government, nonprofit, and commercial clients. The SSS team offers a synergy of expertise in clinical research services, epidemiology and public health studies, health data management and analysis, and program evaluation and policy analysis. Please join our dedicated staff of employee-owners in an environment that values diversity and supports health, well-being, and professional growth.

     

    This position is responsible for coordinating and facilitating activities for scientific, resource, community, and/or leadership/executive committees in support of CRB projects and programs. Tasks include arranging teleconferences, drafting agendas, tracking action items, and drafting summaries and communications. The coordinator may also assist with other project-related activities that do not directly fall under committee support. The coordinator provides administrative and technical support with moderate to minimal supervision. Priorities partially negotiated with the supervisor with periodic review.

    Responsibilities

    • Communicates effectively and continuously with committee leadership and members to coordinate and facilitate committee business, including problem identification and resolution; and serves as a point of contact and advises the committee on responsibilities, actions, and timelines, seeking guidance from the supervisor and/or designee as needed. 
    • Demonstrates proficient knowledge of internal and external procedures, suggesting updates to them as needed; provides guidance to the committee as needed; contributes to standardization and consistency of support across committees; and serves as an internal resource for procedures.  
    • Proposes call/meeting agenda items to committee leadership.  
    • Schedules, coordinates, and participates in committee conference calls and face-to-face meetings.  
    • Drafts review/decision letters, conference call and meeting discussion summaries, and memoranda and communications that are timely, technically accurate, and grammatically correct for leadership review with minimal guidance and editing from the supervisor and/or designee. Distributes approved call and meeting summaries and correspondence as appropriate in a timely manner. 
    • Independently and easily tracks and facilitates completion of action items from calls and meetings and ensures accomplishment. 
    • Coordinates, accurately generates, or creates necessary documents for timely distribution to the committee with input and review by the supervisor and/or designee as needed.  
    • Develops, maintains, quality assures, and distributes standard or ad hoc reports with guidance from the supervisor and/or designee as needed, interacting with internal project staff as necessary to ensure accurate and timely information.  
    • Facilitates committee membership elections if applicable.  
    • Performs information management including organization of electronic files; updates on internal and external project websites for membership rosters, resource documents, and status comments for study proposals (as needed); and maintenance of email distribution lists.  
    • Ensures the supervisor and/or designee is informed of all issues; identifies problems, and proactively assists in their resolutions; and communicates with the supervisor and/or designee to identify committee leadership needs for information and materials, conducting research as needed.  
    • Identifies concerns of internal project staff that may need to be shared with committee leadership, consulting with the supervisor and/or designee as needed.  
    • Communicates independently and effectively with internal project staff to coordinate committee-related activities.  
    • Proposes ideas and actively participates in meetings and activities with other group members to improve overall quality of work and work processes, and may lead such meetings and activities.  
    • May assist with independent data safety monitoring board committees in support of CRB projects and programs.  
    • Provides backup and/or supplemental support for other similar committees and tasks as needed.  
    • May participate in mentoring and/or training of other staff at the same (or lower) grade level.  
    • May support more than one committee.  
    • Performs additional duties as required and assigned.

    Qualifications

    Education and Experience

     

    • Bachelor's degree in science and at least 3 years of professional experience in a scientific or health-related position (or non-science degree and 4 years experience) required.
    • Strong preference for at least 1 year of experience directly related to clinical research.

     

    Knowledge, Skills and Abilities

     

    • Excellent verbal and written communication skills, to include business and technical writing, and a solid command of Standard English grammar and mechanics.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
    • Work well as part of a team and individually under moderate to minimal supervision; communicate effectively with fellow staff members and clients; exhibit a high degree of flexibility, organization, and attention to detail; and demonstrate high competency in meeting deadlines for multiple and different tasks with competing priorities and heavy workload.

    SSS is committed to fostering a diverse workforce and is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities/Women/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, national origin, veteran status, disability, or any other classification protected by law.

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